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Published on:

September 8, 2025

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Complete E-Way Bill System User Manual for Taxpayers

An electronic waybill for the transport of commodities is known in place of an E-way bill. It aids in the tracking of goods flow subsequent GST regulations and aids in the prevention of tax evasion. To put it simply, as the name suggests, it is an electronic document produced from the e-way bill portal ewaybillgst.gov.in evidencing crusade of goods.

It is basically a compliance mechanism under GST wherein, through a digital interface, the person causing the movement of goods (consignor/seller) uploads the relevant material before the commencement of the movement of goods, besides generating an e-way bill on the GST portal. So, in this blog, we will talk about the E-Way Bill System user manual for taxpayers.

What is an e-way bill?

The E-way bill, also known as an electronic waybill, is a paper compulsory under the GST regime before transporting or shipping goods valued at more than INR 50,000 within states.

If an unregistered individual goods products inward, he must also harvest an E waybill.

SMS, Android App, and API site-to-site connectivity will all be used to produce or cancel E-way bills. A specific E-way Bill Number (EBN) is obtainable to the provider, receiver, and Lorry after the E-way bill is produced.

Prerequisites of E-way Bill and Ewaybill Login

Below are the requirements for generating an E-way bill:

Invoice/ Bill of Supply/ Challan registration on the E-Way Bill platform in family members to the shipment of goods.

Transporter ID or Vehicle number if nomadic by route.

Transporter ID, Transport document no, and date on the text – by train, air, or ship.

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Eway Bill Format

The E-Way Bill, or GST EWB-01, is separated into two parts: Part A and Part B. Part A contains the products' information, while Part B contains the vehicle's documentation number.

Eway Bill Generation: [Part A]

GSTIN of Recipient (if the recipient is unregistered mention as URP)	Vehicle Number which the goods are transported
Place of Delivery – that is PIN Code of Place
Invoice or the Challan Number
Invoice or the Challan Date
Value of the Goods
HSN Code – At least 2 digit of HSN Code
Reason for Transportation can be – Supply / Exp / Imp / Job Work, etc.
Transportation Document Number (TDN) – that is Document Number provided by the transporter

Step 1: Sign in to the Eway Bill Popular Portal at ewaybillgst.gov.in/login.

Step 2: After that, you'll be taken to the console of your E-way bill site login. This screen will display information about your up-to-date portal phase as well as other options.

Step 3: The various choices available for the generation of an Eway bill are mentioned below.

Step 4: Go to e-Waybill -> "Generate Fresh" to generate a new Eway bill.

Step 5: The information entry screen will appear. Fill in the needed data.

Step 6: After you've entered all of the details, press Preview to go do it again. If the preview is successful, click Submit to harvest an Eway Bill Number (EBN)

The Transaction Details

Transaction Type – If you're a seller, look outer, and if you're a buyer, look inward.

Sub Type – The document sort, file number, and document date of the document being shipped with the items.

Document Details – The document sort, document number, and document date of the document being transported with the items.

Bill From and Bill to Details – The supplier's and recipient's contact information. Your data in the From / To part will be auto-filled depending on the form of the business.

Item Details – Complete information about the matters being shipped.

Transporter Details – This segment contains data about the transporter, the mode of transportation, and the conveying vehicle.

Eway Bill Reprint

If you want to reprint the Eway bill, follow the orders below:

Step 1: On the left side of the screen, select the e-way bill. Select "Print EWB" from this menu.

Step 2: Fill in the needed EWB number. The EWB will be on show; it can also be printed and used again.

Eway Bill Generation: [Part B]

If you want to inform the EWB's PART-B records, follow the steps below:

Step 1: On the left side of the screen, pick e-waybill. Select "Update Part B / Vehicle" from this menu.

Step 2: Enter the EWB number or the EWB generation date. The EWB that has been bent will be mentioned.

Step 3: After that, choose the fitting EWB, make the necessary adjustments, and press Submit.

Who Should Generate GST Ewaybills?

The entities mentioned below should go ahead through the e-way bill generate process-

1) A registered person who is a consignee/consigner, a transporter, or a recipient if the transit is being completed via their own transport/hired rail/road/air transport.

2) An unregistered person who intends to make a supply to a recorded person.

3) In case the consignee or the consignor has not created the e-way bill despite having passed on the goods to the individual transporter, then, in this case, the juggernaut will be required to generate the e-way bill GST document.

Penalty for Non-Generation

If the e-way bill is not shaped, a penalty of Rs. 10,000 will be imposed. Sideways with the penalty amount, the vehicle used to carry and transport the commodities, as well as the goods themselves, will be held or detained.

Conclusion

To generate e-way bills offline, you can use the EWB offline tool provided by the government, which allows you to create e-way bills even without an internet connection by first exporting data from your secretarial software (like TallyPrime) to an Excel file, then converting it to a JSON file using the offline tool, and finally uploading it to the EWB portal.

‍Suggested Read: Exploring Section 245 of the Income Tax Act: Intimation, Notice and More

FAQS

What is the rule 138 for waybill?

As per Rule 138 of the CGST Rules, 2017, an E-way bill obligation must be generated and carried along during the course of transport of goods if the value of the consignment tops Rs. 50,000. The threshold limit of Rs. 50,000 applies for the inter-state crusade of goods.

What are the four types of waybills?

The person or organization transfers the goods. Dispatch-From: The place from where the goods are dispatched. Bill-To: The person or organization who placed the order and is paying for the goods. Ship-To: The person or organization who will obtain the order.

What is the eWay bill format?

An e-waybill format references the details in an electronic document structure used to pathway the movement of goods within India. It contains information like supplier and receiver's GSTINs, invoice data, itemized product descriptions with HSN codes, and transport details.

Who will generate an e-way bill?

An e-way bill is to be generated by the consigner or consignee himself if the transportation is being done by own/hired transport or by railways by air or by Vessel. If the goods are given over to a transporter for conveyance by road, an E-way bill is to be generated by the Lorry.

What is the full form of GRN?

The full form of GRN is Goods Received Note. It's a file used in inventory and supply chain management to settle the delivery of goods from a supplier to a buyer, confirming the quantity and quality contrary to the purchase order.

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