In the rapidly evolving landscape of global trade, the European Article Number (EAN), also known as the GTIN-13 barcode, plays a pivotal role, especially for businesses looking to export from India. This standardized barcode system, widely used across Europe, offers a unique identification mechanism for products, aiding in efficient inventory management and enhancing the overall export process. In this blog we will explore more about EAN codes and how to buy EAN codes for your business.
EAN codes are issued by GS1, the organization holding the rights and patents to barcodes. To obtain EAN codes for exporting from India, one needs to register with GS1 India. The registration process involves uploading essential business documents like PAN and GST, along with completing an online application form. It's crucial to list all product variants and categories during registration.
Firstly an EAN code is a 13-digit barcode that encapsulates essential information about a product, such as its origin, manufacturer, and specific product details. Notably, EAN codes are utilized globally, excluding North America (USA & Canada). The two main types of EAN codes are the 8-digit version for smaller products and the 13-digit version for larger products, commonly used by traders and exporters.
Three digits identifying the GS1 member organization that the manufacturer has joined.
A unique code of variable length assigned to each manufacturer by the GS1 prefix.
Another variable-length code assigned by the manufacturer, following the manufacturer code.
An additional digit is used for barcode scanning verification.
The significance of EAN codes lies in their ability to streamline product identification and sales processes, reducing warehouse expenses and logistical costs. EAN codes are a prerequisite for platforms like Amazon FBA, ensuring efficient inventory tracking throughout the fulfillment process. For Indian sellers eyeing the European market, having an EAN code is not just beneficial but almost imperative.
These GS1 barcodes, or GTINs/EAN, serve as unique identifiers for products, aiding in inventory management and market access. Registering for GS1 barcodes involves a structured process with specific documents required for verification.
PAN Card:
For the applicant company or proprietor in the case of a proprietorship firm.
Balance Sheet:
Providing evidence of the annual sales turnover of the business.
Company Letterhead:
A formal request for barcode allotment on the company's official letterhead.
Proof of Company Status:
This varies based on the type of entity, such as GST/VAT registration certificate, partnership deed, ROC certificate, MOA, or ROS certificate.
Cancelled Cheque Copy:
Serving as a financial verification document for the company.
One-time Fees:
Payable at the time of registration.
Subscription Fees:
Based on the validity period of the subscription.
Security Deposit:
Interest-free and refundable security deposit payable at the time of registration.
Taxes:
Applicable as per regulations.
The first step is to register and pay an annual GS1 membership fee.
You can get in touch with GS1 directly or one of the many member organizations that are spread out all over the world.
The GS1 website has information on these members' organizations.
After registering with GS1, you must obtain a GS1 company prefix, which can be between six and twelve digits.
You can generate more barcodes with a given company prefix the fewer digits there are in the prefix. As a result, it is wise to minimize the number of prefix digits.
After that, purchase a barcode package that is appropriate for your company.
You are better off purchasing a greater number of barcodes because the price per code decreases as you purchase more barcodes.
100 Barcodes - 1 Year
1,000 Barcodes - 1 Year
10,000 Barcodes - 1 Year
1,00,000 Barcodes - 1 Year
For more detailed information on prices click here
After selecting an appropriate barcode package, you may pay for them online or directly to a GS1 member company.
After payment, a GSI barcode ownership certificate will be given to you, which you can use if you ever decide to sell any unused barcodes.
The next step is to give the products or services you want to sell digits.
Your company's assets, locations, logistical divisions, and service relationships can all be given digits.
It's also crucial to remember that every distinct version of your product needs a different set of barcode numbers.
For those that want to design their own barcodes from scratch, GS1 provides a Data Driver interface.
First, the type of barcode you choose must be suitable for your products
Choose a barcode size that works for your products next
Your barcodes should be formatted to make the readable digits clear.
This is crucial as a barcode reader or scanner cannot read the code, the numbers must be manually typed into the computer.
The next step is to select a barcode color
The best option is to use a white background and black barcodes, while you can also use different colors as long as the background is light and the bars are dark.
1. Working days after submitting the registration form and necessary documents, along with fee payment.
2. Only brand owners can apply for barcode numbers.
3. In case you are not the brand owner, you need to apply separately for each company/brand.
4. You may apply for barcode numbers out of multiple capacity options of 100 / 1,000 / 10,000 or 1,00,000 numbers.
5. The number of barcodes applied for cannot be changed later. Make sure you take into consideration the total number of SKUs/product variants you have, and also what you're likely to add in the next few years before you apply.
6. If you exhaust barcode numbers allocated to your organization, you'll need to go for new registration for more barcodes.
7. In some instances, additional company documentation may be required prior to allocation of GS1 barcodes.
8. Subscription should be renewed well before the expiry date for continued use of barcode numbers.
Once obtained, it's essential to ensure that the EAN code is appropriately placed on the product or its packaging. Adhering to standard size recommendations, the code should not occupy more than 25% of the product, maintaining clarity with a black code on a white surface.
In conclusion, Navigating the global market requires strategic tools, and GS1 barcodes are a vital asset for businesses aiming for international success. Understanding the registration process, preparing necessary documents, and adhering to guidelines ensures a smooth journey into the realm of GS1 barcodes. By unlocking these standardized identifiers, businesses can enhance their visibility, streamline operations, and open doors to a world of opportunities in the global marketplace.
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