How to Change the Transaction Type After Creating an e-Way Bill for an e-Invoice

We know many of us faced this situation where the transaction type on E-waybill is different from what you desired when creating the waybill through the e-invoice. Don’t worry about it, you are not alone.

While creating the waybill from the e-waybill portal - there is an explicit option to select the transaction type. However, when making the e-waybill from the E-invoice (With IRN number) this explicit option is not available and the transaction type is determined as per the addresses on the e-invoice. This is confusing for many people who are used to creating the e-waybill normally through the portal.

Understanding Transaction Types of e-Way bill

All businesses in India dealing with transport of goods above Rs. 50,000 need to mandatorily create e-Way bills. An important part of e-Way bills are the transaction types. These transaction types are determined by the following factors:

1. Regular

2. Bill From - Ship from

3. Bill to - Ship to

4. Combination of 2 and 3

In case of manual creation of e-Way Bill, this selection is made by the user quite openly. However, when generated through an e-Invoice it is obtained from the IRN as well as address information.

How does e-Invoice fetch transaction type from e-Way bill?

E-way bills fetch details from the e-Invoice's IRN and the transaction type is calculated based on the addresses found in the e-Invoice i e. bill-from and dispatch-from address of your business and the bill-to and ship-to addresses of your customer.

Below is the detailed information of which transaction is fetched based on e-Invoice IRN.

Regular: If your Dispatch Form address is the same as the Bill From address, and the Ship to address is the same as the Bill to address on the e-Invoice then, it will fetch as Regular Transaction Type.

Bill From Ship from: If the Dispatch From address is same as the Bill From address whereas the Bill To and Ship To addresses are different on the e-Invoice then, it will fetch as Bill From Ship from Transaction Type.

Bill to Ship to: If the Bill From and Dispatch From addresses will be different whereas the Ship To address will be the same as the Bill To address on the e-Invoice then, it will fetch as Bill to Ship to from Transaction Type.

Combination of 2 and 3: If the Bill From, Dispatch From, Bill To, and Ship To addresses will be different, on the e-Invoice then, it will fetch as Combination of 2 and 3 Transaction Type.

Created e-Way bill for e-Invoice with wrong transaction type?

In case you have created an e-Way bill with the wrong transaction type, it cannot be changed or corrected unless canceled. E-way bills are generated using the e-invoice's IRN and the transaction type is calculated based on the addresses found in the e-Invoice i e. bill-from and dispatch-from address of your business and the bill-to and ship-to addresses of your customer.

Case 1: Amendment of e-Way Bill Transaction Type Unlike the e-Invoice Anomalies Captured on Swipe

In case, if you need to alter the transaction type for an e-Way bill then you can cancel the bill and then register for a new one. Make sure in this re-creation of e-way bill you uncheck the box reading “Create e-Waybill by using e-Invoice Details.” This will afford you the opportunity to choose the preferred transaction type yourself.

Case 2: Correction of Field on e-Way Bill as Well as e-Invoice During the Swipe

To update the shipping details to both the fields of the e-Way bill and e-Invoice, you need to cancel e-Way bill and e-Invoice on Swipe. When canceled, rewrite both documents again with the right information.

Note: If you want to cancel e-Way bills and e-Invoice, it has to be canceled within 24 Hours of creation.

E-way bill and it's different transaction types

Following are transaction types of e-Way bills,

1. Regular: If only you and your customer is involved in transaction or movement of goods i.e only two parties, it implies a Regular Transaction type. Then the Dispatch Form address will be the same as the Bill From address, and the Ship to address will be same as the Bill to address.

2. Bill To- Ship To: If you, your customer and the person receiving the goods are different i.e 3 parties involved, it implies a Bill To- Ship toTransaction type. Then the Dispatch From address will be the same as the Bill From address whereas the Bill To and Ship To addresses will be different.

3. Bill From - Dispatch From: If you, your customer and the person sending the goods are different, its implies a Bill From - Dispatch Transaction type. Then the Bill From and Dispatch From addresses will be different whereas the Ship To address will be the same as the Bill To address.

4. Combination of 2 and 3: If you, your customer, the person sending the goods and party receiving the goods are different, i.e 4 parties, it implies a Combination of 2 and 3 Transaction type. Then the Bill From, Dispatch From, Bill To, and Ship To addresses will be different.

Note: Always make sure that you have selected the right address while creating and e-Invoice to get the correct transaction type for the e-Way bill.

Can we cancel an e-waybill and create a new one again? Is there any penalty for canceling an e-waybill?

There is absolutely no penalty for canceling and creating a new ewaybill.